Agree the inspection record
Before transport preparation, identify the vehicle and compare its specification with the agreed order. Define the inspection photographs and checks required by the buyer, including the exterior, interior and selected equipment. Record existing condition observations clearly. Agree how discrepancies will be reviewed before the vehicle proceeds, rather than relying only on promotional photographs or an earlier showroom example.
Document the items travelling with the vehicle
Create a list of keys, charging equipment, manuals and any separately agreed accessories. Confirm how they will be secured and recorded during handover. Ensure vehicle identification is consistent across the available documents. Ask which documents will accompany the vehicle and which will be delivered separately, with responsibilities and the handover method clearly recorded in the transaction arrangements.
Confirm transport-specific instructions
The selected carrier and route determine operational requirements for loading and vehicle preparation. Obtain the carrier's current instructions for the exact powertrain, including relevant battery, fuel and handling conditions. Coordinate these through the responsible transport party. Confirm the agreed transport scope and contact process for issues before dispatch; do not assume the same preparation rules apply to every route or shipment method.